When you’re working under a contract, whether as an employee or as a freelancer, there may come a time when you need to request an extension of the agreement. It could be for various reasons, such as a change in personal circumstances or an unexpected delay in the project’s completion. Whatever the reason, it’s essential to have a well-written extension request letter that sets out your request clearly and professionally. Here’s a sample letter you can use as a guide.
Dear [Client or Manager’s Name],
I am writing to request an extension of my current contract with [Company Name]. The original contract is due to expire on [date], and I would like to request an extension of [number of months or weeks]. I believe this extension will allow us to achieve our mutual goals and complete the project as intended.
[Provide a brief explanation of why you need the extension. For instance, you may need more time to complete a project, to accommodate an upcoming personal event, or because of unforeseen circumstances.]
I would like to assure you that I am committed to delivering high-quality work and meeting all the project milestones within the extended timeline. I have thoroughly enjoyed being part of the [Company Name] team and believe that an extension will help us both achieve our desired outcomes.
I would be happy to discuss any concerns or questions you may have regarding this extension request. Please do not hesitate to contact me via email or phone.
Thank you for considering my request. I look forward to working with you on this project and beyond.
Sincerely,
[Your Name]
The above letter is a simple yet effective way to communicate your request for a contract extension clearly and concisely. Keep in mind that the tone of your letter should be professional and courteous, as this can impact how your request is received. Remember to mention your commitment to the project and your willingness to work together to achieve your shared goals.
Ultimately, the most important thing is to provide a clear and compelling case for an extension that benefits both you and your client or employer. With that said, this sample letter should give you a good start towards crafting a polished and persuasive extension request.